How To: Adding a New Transaction Code (03-13)

Overview

This tutorial describes how to set up a new transaction code in Transaction Code Maintenance.

Step-by-Step

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  1. Click the ‘Add’ button.

Click image to enlarge.

  1. In the ‘I/O’ drop-down list, select the first character of the transaction code:
    1. Enter “I” if the code represents an incoming transaction (added to inventory).
    2. Enter “O” if the code represents an outgoing transaction (removed from inventory).

  1. In the ‘Code’ field, enter the remaining characters of the transaction code.

    For example:

    • OMIS (Miscellaneous Outgoing Inventory Adjustment)
    • IMIS (Miscellaneous Incoming Inventory Adjustment)
    • ITRD (Trade In)
    • OSTL (Stolen Goods)
    NOTE: In the examples above, the last three characters are the ones you would enter in this field. Remember that an ‘I’ at the beginning of a transaction code (selected in the ‘I/O’ field) signifies an incoming transaction, and an ‘O’ at the beginning of a transaction code signifies an outgoing transaction.

  1. Enter the description for the code.

  1. If required, enter the second half (six digits) of the transaction code’s corresponding General Ledger number.
    • Transaction codes ending in ‘PRA’, ‘WRK’, ‘WK*’, or ‘XFR’ do not require a G/L number as they do not post to General Ledger. The cursor will not move to this field for those codes.
    • The system will add trailing zeros and the first six digits will display along with the G/L description as the code is added to the file.
    • The first six digits of the G/L number are entered automatically by the system using the first branch on file. This G/L number is adjusted to the appropriate branch when processing Transfers (03-11) and Receipts and Adjustments (03-10).

  1. Click ‘Add.’
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