How To: Receiving a Single Purchase Order (RF-01-01)

Overview

This tutorial describes how to receive a purchase order using an RF scanner.

Step-by-Step

Click image to enlarge.

  1. Enter the log number in the ‘Log #’ field.

  1. Scan or enter the purchase order number in the ‘PO #’ field.

  1. The vendor name appears in the ‘Name’ field and the cursor moves to the ‘Item #’ field.

  1. Scan or enter the first item from the purchase order.
    NOTE: If you scan/enter a barcode or item number that is not on file, the following prompt appears:

    ‘UPC# not found. Enter the Item# for the UPC.’

    Enter the item number, not the barcode number, for the item you are trying to receive. When a valid one is entered, one of the following happens:

    • If the ‘RF-Disallow Scan of Barcode When Invalid Item # is Entered’ preference in P/O Preferences (04-90) is set to ‘Y’, the item is received.
    • If the ‘RF-Disallow Scan of Barcode When Invalid Item # is Entered’ preference in P/O Preferences (04-90) is set to ‘N’, the system asks you to ‘Rescan the UPC# again.’ After you rescan or enter the barcode, the item is received and that barcode is assigned to the item in Inventory Master (03-01). While this is a convenient feature, if you are not careful, it can result in the barcode being assigned to the wrong item number.

  1. The item description appears in the ‘Desc’ field, as well as the quantity ordered and the quantity received (the quantity received will be zero until the process is finished).

  1. In the ‘Qty’ Received’ field, enter the quantity of items received on the purchase order. Then press Return.

  1. Repeat Steps 4-6 until all items are received.
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