How To: Entering Counts for a Parts Physical Inventory (RF-03)

Overview

This selection is used to enter counts for a selected branch using the RF scanner. If you have more than one person entering counts at a time, it is recommended that each one enter counts for a different branch (to prevent file access conflicts). Entered counts overwrite existing counts when the final Physical Inventory step, Actual Count Update (07-47-07), is run. If new items are entered and they do not have the branch parts record in place, one gets created during the enter count process.

Step-by-Step

1. In the ‘Ask for a new Bin?’ field:
1. Enter “Y” to enter a count for a specific bin rather than for the entire branch or truck.
2. Enter “N” to and the system will not ask for specific bins during the count.

2. In the ‘Shop or Truck?’ field:
1. Enter “S” if you are counting parts in your shop.
2. Enter “T” if you are entering parts from a truck.

3. In the ‘Ask for locator?’ field:
1. Enter “Y” and the system will ask for a location when entering the counts.
2. Enter “N” and the system will not ask for a locator number when entering the counts.

4. In the ‘Qty Entry Mode’ field:
1. Enter “1” to count each item scanned as one quantity.
2. Enter “2” to allow entry of quantity each time an item is scanned.

5. In the ‘Correct’ field:
1. Enter “Y” and press enter to continue with the count if all of the information is correct.
2. Enter “N” to make changes.

6. In the ‘Part’ field, scan or enter the part number. Then press Return.

7. The part’s description appears in the ‘Desc’ field and the cursor positions to the ‘Qty’ field.

8. If option 2 was selected for the ‘Qty Entry Mode’ field in step 4, enter the quantity counted and hit Return, otherwise, scan the item once for each quantity counted.

9. Repeat Steps 6-8 until all parts have been counted. The latest counts will appear on the screen.