How To: Adding A/R Recurring Charges (12-26)

Overview

This tutorial describes how to add new A/R Recurring Charges.

Step-by-Step

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  1. Click the ‘Add’ button.

Click image to enlarge.

  1. In the ‘Account #’ field, enter an existing A/R account number.
    NOTE: Recurring charges cannot be set up for write-off accounts.

  1. In the ‘Seq #’ field, enter the sequence number for the charge.
    NOTE: It is not necessary to enter leading zeros.

  1. Today’s Start of Day date populates the ‘Date Opened’ field as the beginning date of the recurring payment. You can enter a new date or select one from the calendar.

  1. In the ‘Last Bill Date’ field, enter the last day this charge was billed. If this is a new recurring charge, leave this field blank. After initial setup, this field is maintained by ‘Recurring Charges Build’ (02-52-01).

  1. In the ‘# of Times Billed’ field, enter the number of times this charge has been previously billed. If this a new recurring charge, leave this field blank. After initial setup, this field is maintained by ‘Recurring Charges Build’ (02-52-01).

  1. In the ‘$ Billed’ field, if this charge has been previously billed, enter the total amount for previous billings. If this is a new recurring charge, leave this field blank.

  1. In the ‘Frequency’ field, enter a frequency code for the recurring charge. This field is a maximum of 2 alphanumeric characters and is defined by your company. We recommend using one of the following:
    • DA – Daily
    • WK – Weekly
    • MO – Monthly
    • QT – Quarterly
    • YR – Yearly

  1. From the ‘Audit Branch’ drop-down list, select an audit branch for the account. This must be an inventory location.

    The branch assigned to the terminal in System File Management (30-01) appears in this field by default.

  1. In the ‘Price’ field, enter the price for this recurring charge.

  1. In the ‘Item Number’ field, enter the item number for this recurring charge.
    NOTE: This item must have been previously set up in Master File Inq/Maint (03-01) as a Non-Inventory item.

  1. Click ‘Add.’

  1. Repeat steps 2-12 until all recurring charges are added.

  1. Click ‘Close’ to return to the A/R/ Recurring Charges screen.
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