How To: Printing the Vendor’s Copy (04-03)

Overview

This selection is used to print the Purchase Order Vendor’s Copy, which includes purchase orders that have been entered since the last time this selection was run.

IMPORTANT: If the ‘Entry Print – Vendor’s Copy’ preference is set to ‘Y’ in Purchase Order Preferences (04-90), a purchase order cannot be received until the Vendor’s Copy is printed for it through this selection or the Entry/Maintenance selection (04-01). If the preference is set to ‘N’, no Vendor’s Copy is required and this selection is not accessible.

Special Notes

  • Preferences for this report are set up on the last screen of Purchase Order Preferences.
  • The Vendor’s Copy must be printed to a laser printer or PDF File. You cannot print it to a spooler.
  • If the purchase order is being drop shipped, the customer’s name and address will print in the Ship To block of the Vendor’s Copy.

Step-by-Step

Click image to enlarge.

  1. In the ‘Buyer ID #’ field, enter a Buyer ID (employee number) to include purchase orders for only one buyer. Press the Tab key to include purchase orders for all buyers.

  1. In the ‘PO#’ field, enter a purchase order to include on the report. Press the Tab key to include all purchase orders.

  1. In the ‘Select a Price to Print’ field:
    1. Select ‘No Cost’ to exclude the PO Cost from the report.
    2. Select ‘PO Cost’ to include the PO Cost on the report.

  1. Click the ‘Print’ button.

  1. At the ‘Select Printer’ prompt, enter the ID of a physical printer or enter “PDF” to save the report to a PDF file. If printing to PDF, accept the filename and click ‘Ok.’

    Click image to enlarge.
    IMPORTANT: If there is more than one purchase order included in this run and the ‘PDF File Prints’ preference is set to ‘Always Ask’ in PO Preferences (04-90), the ‘Print PDF as 1 file or as Multiple POs’ prompt displays before you can accept the filename:

    1. Click ‘1 File’ to include all purchase orders in a single PDF file.
    2. Click ‘Multiple’ to create a separate PDF file for each purchase order.
    IMPORTANT: When printing to PDF, you must have a ‘Purchase Order’ folder specified in Company PDF/Export Directory (30-04) or By Term PDF/Export Directory (30-05) in order for the PDF to save successfully to your computer.

  1. At the ‘Did the Vendor’s Copy print correctly?’ prompt:
    1. Click ‘Yes’ if all the items on the report printed correctly. The system recognizes the Vendor’s Copy as being printed and you will not be able to print it through this selection again. If you need to reprint it, use Entry/Maintenance (04-01) or Open P/O Detail (04-61).
    2. Click ‘No’ if the Vendor’s Copy did not print correctly and needs to be printed again. The system will not recognize the Vendor’s Copy as being printed.
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