How To: Printing the Vendor’s Copy (04-01)

Overview

This tutorial describes how to print the Vendor’s Copy from the PO Entry/Maint screen.

You can print the Vendor’s Copy during PO Maintenance or after an item has been added to a new purchase order. Additionally, you can print it through the Vendor’s Copy selection (04-03).

IMPORTANT: The ‘Vendor Copy’ button only appears if the ‘Entry Print – Vendor’s Copy’ preference is set to ‘Y’ in Purchase Order Preferences (04-90).

Step-by-Step

Click image to enlarge.

  1. Click the ‘Vendor Copy’ button at the bottom of the screen.

  1. From the ‘Print Cost’ drop-down list:
    1. Select ‘No Cost’ to exclude the PO Cost from the report.
    2. Select ‘PO Cost’ to include the PO Cost on the report.

  1. Click the ‘Accept’ button.

  1. At the ‘Select Printer’ prompt, enter the ID of a physical printer or enter “PDF” to save the report to a PDF file. If printing to PDF, accept the filename and click ‘Ok.’
    IMPORTANT: When printing to PDF, you must have a ‘Purchase Order’ folder specified in Company PDF/Export Directory (30-04) or By Term PDF/Export Directory (30-05) in order for the PDF to save successfully to your computer.

  1. Click ‘Yes’ at the ‘Did the Vendor Copy Print Correctly?’ prompt. The system recognizes the Vendor Copy as being printed.
    NOTE: If you click ‘No’ at this prompt, the system will not recognize the Vendor Copy as being printed. You will need to re-print the Vendor Copy and click ‘Yes’ at this prompt before receiving the purchase order through Receiving Entry (04-11).
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