How To: Setting Up Message Lines (02-18-09)

Overview

This selection is used to set up messages that will print at the bottom of all invoices or invoices of a specific transaction type.

Sales Invoices are printed through POS Entry (02-02), Sales Transaction Inquiry (02-16), Quick Ship (02-08-03), and OP Invoice Print (02-08-16).

Special Notes

  • You can set up additional text to print at the bottom of Form M and Form L invoices (for all transaction types) using the Invoice Preferences screen.
  • Due to the limitations of Invoice Form 4, only 40 characters of the message line can be printed.

Step-by-Step

  1. When setting up messages, you have two options:

    2. Click image to enlarge.
    1. In the ‘All’ field, enter the message that will print at the bottom of all invoices, regardless of transaction type. When you press Tab, all lines will automatically be filled with the entered text.
      IMPORTANT: If you will be setting up different messages for one or more specific transaction types, leave this field blank. If you enter a message for this line and then enter a message for a specific transaction type, the message for this line is automatically deleted.

    Click image to enlarge.
    1. If invoices for different transaction types should have a different message print on the invoice, enter the message(s) on the appropriate lines.

Click image to enlarge.

  1. Press Tab until the ‘Above Correct’ prompt appears:
    1. Enter “Y” or press Tab if everything is correct. The selection then exits.
    2. Enter “N” and the cursor moves to the ‘All’ field for modification.
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