How To: Specifying the Invoice Criteria (11-10)

Overview

This tutorial describes how to enter the invoice select criteria on the A/P Disbursement Selection screen.

Video

Tip: Use the controls on the video player to watch in Full Screen mode, adjust the quality, or watch on YouTube.

Step-by-Step

Click image to enlarge.
IMPORTANT: You cannot access the fields on this screen until you accept or change the information in the ‘Check Date’ and ‘Bank Account’ fields. To accept the pre-prompted information, press the Tab key to move through the fields.

  1. In the ‘Check Date’ field, accept or change the date for these checks. Then press the Tab or Enter key.
  • Click the icon to the right of the field to select the date from the calendar.

  1. By default, the G/L Account set up in the ‘Bank G/L Number’ field of Bank Preferences (11-90-02) appears in the ‘Bank Account’ field. Accept or change this number and press the Tab or Enter key.

  1. From the ‘Vendor’ drop-down list, select a vendor that is being paid. Select ‘All’ to include all vendors.
    • Click the Search button to look up a vendor.
    NOTE: Only vendors that currently have a balance due will be included.
    NOTE: Vendors that have a Hold status do not appear in this list.

  1. In the ‘To Due Date’ field, enter the due date for the invoice or select it from the calendar (optional). Invoices with a due date on or before the entered date will be included.

  1. In the ‘To Discount Date’ field, enter the discount date for the invoice or select it from the calendar (optional). Invoices with a discount date on or before the entered date will be included.
    REMEMBER: The system compares the date in the ‘Check Date’ field with the discount date to determine if the discount has been earned or lost.

  1. If you want to pay a specific invoice, enter the invoice number in the ‘Invoice’ field (optional). If you want to include all invoices that meet the select criteria, leave this field blank.

  1. At this point, you need to select one of the four payment options (described on the following pages):
    • Select to Pay
    • Auto Pay
    • Partial Pay
    • Pre-Pay

    The Maintain Payments and Clear Payments options are used to unselect invoices after they have been selected for payment.

Tags: