General Skill: Printing a No Shop Invoice

Overview

No Shop Invoices are used to discourage comparison shopping. Since only generic item descriptions print on this invoice, it is more difficult for a customer looking for the lowest price to take a merchandise estimate/quote from your store directly to a competitor.

The No Shop Invoice is printed using the No Shop checkbox on the Print Invoice window in POS Entry, Order Maintenance (02-08-02) and the new Sales Transaction Inquiry screen (02-16). If the box is checked, the generic item description prints on the invoice. If not, the normal description (plus the generic description) prints.

IMPORTANT: No Shop invoices are only available on Form L (Laser) invoices.

Step-by-Step

The following steps describe how to set up and use No Shop Invoices.

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  1. Set up the generic descriptions for your items using the ‘Second Description’ field (to the right of the Main Description field) in Inventory Inq/Maint (03-01).

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  1. Set the ‘Ticket Entry Invoice Printing’ preference to ‘Ask’ on the ‘General’ tab of Invoice Preferences (02-18-01, Enter “Y” in Field 8). If this preference is set to something else, the Print Invoice window does not appear during POS Entry and Order Maintenance and you will not be able to select the No Shop option.
    • This preference does not affect invoice printing in the new Sales Transaction Inquiry selection (02-16).

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  1. In the ‘No Shop Title’ field on the ‘Form L’ tab of Invoice Preferences, enter a title for the No Shop checkbox. Remember that this checkbox appears on the Print Invoice window in POS, Order Maintenance and the new Sales Transaction Inquiry.
    NOTE: If this field is left blank, you will not be able to print No Shop Invoices (the checkbox will not appear on the Print Invoice window).

  1. If you want Quote Tickets to always print a No Shop Invoice, check the ‘QT uses No Shop’ box on the ‘Form L’ tab of Invoice Preferences.
    • When you’re in one of the selections that prints a No Shop Invoice, the box will automatically be checked on the Print Invoice window. However, you can uncheck it if necessary.

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  1. In the ‘No Shop Title’ field on the ‘Form L Apps, TP Printer 1’ of Invoice Preferences, enter the title that will appear at the top of No Shop Invoices.

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  1. On the Print Invoice window in POS, Order Maintenance, or the new Sales Transaction Inquiry, check the No Shop box to print a No Shop Invoice.
    • Leave it unchecked to print a normal invoice.
    • Remember that the name of the checkbox is set up in Step 3.

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  1. Notice that the generic item descriptions print next to the item numbers on the invoice.
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