Introduction: Disbursement Selection (11-10)

Overview

This screen is used to select the invoices and credit memos/debit memos that will be added to the Disbursement Register for full or partial payment.

Additionally, with this selection, you can pre-pay an invoice that has not yet been entered in Tyler.

Discounts

As invoices (and debit memos, credit memos, etc.) are added to the Disbursement Register, the system compares the Check Date with the Discount Date on each invoice. As long as a payment is made on or before the Discount Date, the system automatically applies the discount, and it displays as “Discount Earned” on the Disbursement Register Preview (11-11). If the invoice was not applied, “Lost” appears on the Disbursement Register preview.

To change an invoice discount from “Lost” to “Discount Earned,” use the Maintain Payments option to unselect the invoice. Then change the Check Date to a date on or before the Discount Date. Finally, enter the invoice number in the ‘Invoice’ field and select it for payment.

Special Notes

• Only invoices with a “P” (Pay) status are eligible for payment. If the status of the invoice is “H” (Hold), it will not appear in the selection list. You can change the status of an invoice by using the Transaction Maintenance selection (11-33).
• The ‘Total Checks’ field at the top right of the screen shows the total dollar amount of all invoices selected for payment. Any earned discounts are included in this amount.
• Invoices selected for payment can be reversed using the Maintain Payments or Clear Payments option. However, once the Disbursement Print selection (11-12-01) is run, no more modifications can be made.
• For One-Time Vendors it is possible to print one check per vendor. It is not possible to print one check for each invoice.
• Any credit memos in Accounts Payable that are not applied to an invoice automatically appear in the payment selection list. This facilitates the use of those credit memos at first opportunity.