How To: Entering an Inventory Adjustment (03-10-01)

Overview

This tutorial describes how to enter an inventory adjustment.

Step-by-Step

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  1. Enter your Employee ID in the ‘Employee Number’ field.

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  1. In the ‘Document #’ field:
    1. If the ‘Auto-Generate the Document #’ preference in Receipts and Adjustments Preferences (03-10-90-01) is set to ‘Y,’ click anywhere on the screen and the document number will auto-generate.
    2. If the ‘Auto-Generate the Document #’ preference is set to ‘N,’ enter a document number that is not in use.

  1. In the ‘Date’ field, enter the date on which the adjustment is being made or select it from the calendar.

  1. From the ‘Branch’ drop-down list, select the branch at which the adjustment is being made.
    NOTE: If you are using a POS terminal, the branch assigned to the terminal in System File Management (30-01) appears in this field and cannot be changed.

  1. Select an adjustment type from the ‘Adjustment Type’ drop-down list. Transaction codes set up in Transaction Code Maintenance (03-13) appear in this list.
    IMPORTANT: The following codes are system generated and cannot be used in this selection.

    ICOG / OCOG
    Sales Analysis Month End Cost of Goods G/L Interface

    IPHX / OPHX
    Physical Inventory Deviation Valuation G/L Interface

    IRTO / ORTO
    Rental Transfers G/L Interface

    IWK* / OWK*
    Value Added Workorder Adjustments in Service Dept.

    IWRK / OWRK
    Sale Pending Workorder Adjustments in Service Dept.

    IXFR / OXFR
    Inventory Transfer Processing

    IXFX / OXFX
    Inventory Transfer Correction

    IVPP / OVPP
    Vendor Price Protection

  1. Click the ‘Add’ button.

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  1. In the ‘Qty’ field, enter the quantity being adjusted.

  1. In the ‘Item Number’ field, enter the item number being adjusted.
    • To search for an item, click the ‘Search’ button to the right of the field.
    • You can enter the item number of a PKG, PKS, or XX+ package in this field (for Non-Locator branches only). A new window opens, displaying all items in the package. The quantity being adjusted for each item is the same, based on the entry in the ‘Qty’ field. Select whether the items are ‘Boxed’ or ‘Floor’ and click the ‘Add’ button. The package is added to the document as a single line.

  1. From the ‘Status’ drop-down list, specify whether the item(s) being adjusted are boxed, floor, or damaged.
    NOTE: You will need to enter separate lines for boxed, floored, and damaged items. Example: You are making a Miscellaneous Outgoing Adjustment (OMOS) for Item 0100. The total quantity for the adjustment is 3; two of the items are boxed, and one is damaged. When entering the adjustment, you will enter a line with a quantity of “2” and select ‘Boxed’ from this field. Then you will enter an additional line for the item with a quantity of “1” and select ‘Damaged’ from this field.
    NOTE: For locator items, the status selected here will prompt on the ‘Locator Add’ window (see Step 10) and cannot be changed. Make sure that you select the correct status in this field before continuing.

  1. Check the ‘Accept’ box to add the item adjustment to the document.
    NOTE: If the item is a B-Flag Serial Number item, a new window opens for entry of the serial number information. Please see the ‘Entering B-Flag Serial Number Information’ tutorial for more information.
    NOTE: If the Branch is a locator branch and the item is not Locator Exempt, a new window opens for entry of the locator information. Please see the ‘Entering Locator Information’ tutorial for more information.

  1. Repeat Steps 7-10 until all adjustments are entered for this document.
    • The total quantity being adjusted on the document appears in the ‘Total’ field at the top of the screen.

  1. Click ‘Print’ to print a paper or digital copy of the document (optional). At the prompt, enter the ID of a physical printer, or enter “PDF” to save the report to a PDF file.
    IMPORTANT: When printing to PDF, you must have an ‘Inventory Transfers’ folder specified in Company PDF/Export Directory (30-04) or By Term PDF/Export Directory (30-05) in order for the PDF to save successfully to your computer.

  1. Click ‘Done’ to enter a new adjustment document. Or click ‘Exit’ to leave the selection.
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